[{"@context":"https:\/\/schema.org\/","@type":"BlogPosting","@id":"https:\/\/univista.com\/posts\/the-ping-onboarding-new-employees\/#BlogPosting","mainEntityOfPage":"https:\/\/univista.com\/posts\/the-ping-onboarding-new-employees\/","headline":"The Ping: Onboarding New Employees","name":"The Ping: Onboarding New Employees","description":"So your company is growing and you need to increase your workforce, but what is the best way to do this smoothly and efficiently? The first thing to do is put together a checklist to ensure your new employee has the best onboarding experience possible. This promotes not only a good impression on the employee, […]","datePublished":"2019-08-19","dateModified":"2019-08-19","author":{"@type":"Person","@id":"https:\/\/univista.com\/posts\/author\/corie-bogan\/#Person","name":"Corie Bogan","url":"https:\/\/univista.com\/posts\/author\/corie-bogan\/","identifier":5,"image":{"@type":"ImageObject","@id":"https:\/\/secure.gravatar.com\/avatar\/1cc33ae534ef31a23f9281fa0d638eb45e31ff2282dc8fabaf8cec72af5f1961?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/1cc33ae534ef31a23f9281fa0d638eb45e31ff2282dc8fabaf8cec72af5f1961?s=96&d=mm&r=g","height":96,"width":96}},"publisher":{"@type":"Organization","name":"UniVista","logo":{"@type":"ImageObject","@id":"https:\/\/univista.com\/wp-content\/uploads\/2018\/03\/Univista-Logo-e1522352689794.png","url":"https:\/\/univista.com\/wp-content\/uploads\/2018\/03\/Univista-Logo-e1522352689794.png","width":600,"height":60}},"image":{"@type":"ImageObject","@id":"https:\/\/univista.com\/wp-content\/uploads\/2018\/05\/New-Hire-Checklist-HR.2018.1.png","url":"https:\/\/univista.com\/wp-content\/uploads\/2018\/05\/New-Hire-Checklist-HR.2018.1.png","height":1100,"width":850},"url":"https:\/\/univista.com\/posts\/the-ping-onboarding-new-employees\/","about":["BUSINESS CONTINUITY","business management","network","onboarding","planning","The Ping"],"wordCount":815,"keywords":["workforce"],"articleBody":"So your company is growing and you need to increase your workforce, but what is the best way to do this smoothly and efficiently? The first thing to do is put together a checklist to ensure your new employee has the best onboarding experience possible. This promotes not only a good impression on the employee, it establishes an impression of organization and investment in the employee’s future.\u201cNew employee onboarding is the process of integrating a new employee with a company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the team,\u201d – SHRM. Onboarding can help increase the likelihood that your new staff member will stick around for a while.  This increase in longevity comes down to how much attention and help you give them as they transition into their new position. There are many steps you will need to take over the course of the next few weeks, but what are these steps?Security Policy: First, and foremost, you need to make your new employee aware of your Security Policy. This allows them to make your security a part of their daily routine.Background Checks: Background checks and drug screenings can take some time to return results, so having these forms ready and available is the first step in starting on the right path.New Hire Paperwork: Welcome letterW-4 form for tax withholdingEnrollment forms and benefit packagesI-9 form with instructionsEmergency notification formEmployee handbook and form acknowledging they received oneCOBRA formBYOD and Acceptable Use Policy Learn more here! Notify IT Services: A common mistake is inadequate notice of the hire date. Your IT services need a specific lead time to get all accounts provisioned and computers purchased\/configured. As soon as you\u2019re aware of their start date, give your IT provider a shout ahead of time so they can schedule that time to assist you with: Login CredentialsEmail AddressComputer Preparation, etc. Socialization! It may not seem like an important step, but the average person spends nearly 1\/3 of their lives at work. To keep your employee happy and mentally healthy, walk them around and introduce them to the other staff.Training: Depending on your company goals, there are several different types of training your new hire may benefit from: Software trainingEmployee HandbookCybersecurity training Review Job Descriptions: This may seem a little unnecessary after going through the whole hiring process, but this is actually a very helpful tool to cover both yours and your new employee\u2019s in the long run. Ensuring something wasn\u2019t missed in the job description or even giving your employee the chance to clarify anything they may have a question on. Verifying your staff\u2019s responsibilities allows you to hold them accountable if they\u2019re not completed. And your employees feel safe knowing what their daily tasks will consist of.Onboarding a new employee usually comes with a long list of what TO DO, but have you thought of what you shouldn\u2019t do?Don\u2019t treat onboarding as a one-day event. This is more common within entry-level position but can happen with others as well. Checking in with your employees will ensure they know you see them as an important part of the team and want them to be there. This helps prevent quick turnaround and solidifies your company as an organization candidates will want to work for.Don\u2019t confuse onboarding with orientation. Onboarding can be a lengthy process where orientation is usually a very brief overview of the company itself. Orientation covers items such as, where to put your lunch, where to park, where the bathroom is and more general items such as these.Don\u2019t give your new employee too much information in one sitting. Spreading out the training helps your employee retain what they\u2019re learning.Don\u2019t forget to check-in!Like we said before, follow-through is the key to any good onboarding. If you\u2019re throwing a large amount of information at your new staff member, you may want to consider weekly check-ins. These don\u2019t need to be long conversations, just a quick overview. This one-on-one time can also help improve your own process. Asking for feedback will allow you to make changes that you otherwise wouldn\u2019t have thought of:How’s the job?Was it what you expected?Are there any tools you need?Onboarding can be a lengthy process but doesn\u2019t have to be a difficult one. Mapping out your plan and following it step-by-step increases the likelihood that both you and your new employee will do well. Still questioning whether you\u2019re missing steps on integrating that new staff member? Let us know or check out our attached checklist. Stay tuned for next week\u2019s article on telecommuting and how it can help both you and your staff.Your UniVista Team*Celebrating 20 Years of Customer Satisfaction*"},{"@context":"https:\/\/schema.org\/","@type":"BreadcrumbList","itemListElement":[{"@type":"ListItem","position":1,"name":"Posts","item":"https:\/\/univista.com\/posts\/#breadcrumbitem"},{"@type":"ListItem","position":2,"name":"The Ping: Onboarding New Employees","item":"https:\/\/univista.com\/posts\/the-ping-onboarding-new-employees\/#breadcrumbitem"}]}]